Introducing Instafile, Pika's Hub for Smarter Contractor Operations
September 15, 2025
By Pika Team
At Pika, our mission has always been clear: Remove the administrative burdens that slow down contractors and their customers. Rebates, warranty registrations, and permits are essential for every installation, but the paperwork is messy, error-prone, and time-consuming. That's why we're excited to introduce Instafile, Pika's expanded product built to supercharge revenue generation and back-office efficiency.
Why Instafile?
For contractors, every hour spent chasing down rebate forms or manually uploading documents is an hour lost to sales, installations, or customer service. Instafile transforms that process with:
Agentic automation for permits, rebates, and warranties
Instafile handles end-to-end filing, registration, and paperwork submission — with zero office burden. Everything is integrated directly into your CRM, so your team can focus on serving customers instead of chasing forms.
A defensible vertical stack
HVAC, plumbing, and electrification workflows are complex. They depend on unique equipment data, rebate eligibility rules, and utility program partnerships. Unlike horizontal tools, Instafile is purpose-built for contractors, ensuring compliance and accuracy where it matters most.
Improved cash flow and lifetime value
Faster filings mean faster approvals. Faster approvals mean faster payments. Instafile boosts close rates, reduces backlog, and helps contractors capture revenue they would otherwise leave on the table.
How It Works
Connect your CRM
Instafile plugs directly into the systems you already use.
AI-powered document capture
Snap a photo of an equipment sticker and Instafile automatically extracts serial and model numbers.
Centralized dashboard
Track every rebate, permit, and warranty application in one place, with status updates at a glance.
Faster turnaround times
Contractors using Instafile are seeing weeks shaved off approval timelines, helping them get paid faster.
The Bigger Picture
Instafile is more than just a filing tool — it's a single hub for complex operations before and after an installation. By reducing friction in the rebate and registration process, contractors not only protect their margins but also deliver a better experience to homeowners navigating electrification upgrades.
Get Started
The future of electrification depends on simplifying the path for contractors and their customers. With Instafile, Pika is doubling down on its mission to make high-efficiency systems easier to sell, install, and support.
👉 Book a demo today to see how Instafile can help your team close jobs faster, capture more revenue, and eliminate the headaches of paperwork once and for all.